Rota Administrator

We are currently recruiting a Rota Administrator to join the team at Westgate House Care Centre on a part time, permanent basis. The successful candidate will be responsible for providing comprehensive administrative support to ensure our staff rotas are completed and published, in accordance with agreed timescales. You will liaise with senior management and staff on a daily basis; therefore, excellent communication and IT skills are essential in order to be successful.,

• Provide administrative support to the Home Manager with the staff rota and shift allocation


• Maintain rotas as instructed by the Home Manager ensuring all necessary records are maintained and up to date by ensuring there is a full audit trail


• Ensure prompt action is taken to fill a vacant shift if a member of staff informs the home that they are unavailable or unable to work


• Inform the Home Manager and HR team of any continuous absences within the staff team


• Ensure the payroll system is up to date and all data has been input correctly and accurately


• Manage all updates and changes to the staff rota and communicate daily allocation to all units within the home


• Liaise with external companies i.e. recruitment agencies, to arrange and confirm temporary staff shifts as and when requested by the Home Manager


• Ensure all agencies documentation is accurate and filed e.g. profiles, induction checklist, supervision, training information, etc


• Gather and update weekly agency requests on the shared drive for approval


• Update the actual agency hours on the in-house system on a daily basis


• Finalise and issue agreed rota, subject to approval


• Provide general administrative support, dealing with enquiries by telephone, email and in person
  
  We are looking for an organised and detail-oriented individual who has strong administration skills, excellent attention to detail and is able to work in a fast-paced environment., Right to live and work in the UK


• Strong administration skills with a good working knowledge of Microsoft Office


• Well organised with the ability to multi task


• Excellent communication skills and able to work in a fast-paced environment


• Excellent attention to detail with the ability to independently manage workload


• Previous experience in the healthcare industry is preferable, however is not essential
  
  Come and make a difference with the team at Westgate Healthcare! #CareWithUsAtWestgate


Westgate Healthcare is an award-winning, family-run care home operator. We have 8 care homes across London, Essex, Herts and Bucks, with 3 further developments in the pipeline. All of our care homes are currently rated as 'Good' or 'Outstanding' by our regulator, the CQC.


• 5.6 weeks' annual leave (pro rata for part-time)


• Workplace pension scheme


• Comprehensive induction and named buddy to help you settle in


• Free training and development


• Support in achieving additional qualifications, including nationally recognised qualifications


• Work in a friendly team with experienced staff


• 'Refer a Friend' scheme where you can earn points and financial rewards via the Care Friends app


• Access to the Blue Light Card which provides various discounts from hundreds of nationwide high street and online stores


• Opportunities, support and encouragement for career progression


• Loyalty and long-service awards


• Wellbeing initiatives and team recognition rewards