Receptionist

Welcoming and greeting visitors and directing them to meeting rooms or a staff member

Answering phone calls and taking accurate messages of clients requests and of calls received

Scanning, distributing and electronically filing incoming post

Coordinating and managing meetings and the conference room schedule to prevent duplicate bookings

Responding to emails, and preparing documents, including office correspondence

Assist the Practice Manager in coordinating and overseeing in the smooth running of the office

Maintain reception area and all common areas in a clean and tidy manner at all times

Operate standard office equipment on a regular basis, including a scanner, a copy machine, and a computer

Take inventory of supplies and restock as needed

Maintain the general office filing system