Project Administrator - Building Control

As the Project Administrator you'll provide timely, efficient and professional project administration support to Project Managers using the Enterprise Resource Planning (ERP) system and project database.

The Project Administrator will be responsible for:

• Setting up and updating projects in the ERP system, ensuring the system reflects the latest financial position by liaising with Project Managers.


• Supporting, coordinating and facilitating the adherence to agreed processes and procedures.


• Working within the Project Support team to assist Building Control surveyors with the creation and issuing of statutory documents, including the Initial Notice and Final Certificate.


• Creating and issuing fee proposals.


• Reviewing and following up of tasks.


• Processing fee acceptances from proposal to Live project status.


• Liaising with Project Managers to ensure invoices and applications for payment are issued in a timely manner.


• Reviewing and actioning project related reports using the ERP systems as requested by Senior Project Support.


• Reviewing and closing down of projects.


• Working with Project Support colleagues to ensure clients and technical colleagues receive a prompt, professional and efficient service.


• Acting as a key participant in the Project Support Community., Sweco UK&I have an internal resourcing team who are responsible for all recruiting activity. We have a Preferred Supplier List of trusted agencies who we work with on those "hard to fill" roles.


We have defined processes for recruitment applications and it is company policy not to accept speculative CVs. Any speculative CVs received into the business (whether to a manager or member of the resourcing team) will become the property of Sweco and the agency will not be eligible for an introductory fee.

Our Preferred Supplier List was reviewed in December 2023 and we are not looking to add any additional agencies. We'll be reviewing the PSL again at the end of 2024 and non-compliance with the above statements could be detrimental to you having the opportunity to be included.

Our Talent Community for experienced professionals is a great way to keep up to date with our latest news, insights, future vacancies, as well as gaining access to exclusive events hosted by our experts.

We are currently looking for two talented and motivated Project Administrators to join our team in our Birmingham office. This role can be worked flexibly with a minimum of three days a week in the office and the remainder at home., An understanding of financial project management systems and process would be advantageous, however the main qualities we are looking for are a strong work ethic, a can do attitude and the ability to follow process and multi task. Full training will be provided in terms of the role as long as you have some administrative skills and competence in Microsoft Office Word, Excel, PowerPoint, Outlook and Teams (Intermediate)., Working at Sweco you'll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you'll help to transform society by being a trusted consultant to our clients.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we'd love to hear from you.

Transforming society together, we're planning and designing sustainable communities and cities of the future.

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients' most relevant partner, working together to help them solve their challenges, today and into the future.

Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.

Equality, Diversity & Inclusion

It's important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.