Personal Assistant / Team Admin

To deal with incoming and outgoing mail passed from Reception, sort and distribute accordingly. To act as first point of contact for visitors and callers for the team, dealing with all incoming queries, answering enquiries where appropriate using own discretion, taking messages and redirecting accordingly ensuring an efficient and professional approach. To monitor and support the progress of any assigned tasks for your team on minutes or meeting trackers to ensure that they are responded to by the specified deadline. To assist with the production and presentation of corporate audio visual presentations when required. To effectively assist in managing aspects of the recruitment and selection process for the department ensuring the correct HR procedures/guidelines are adhered to. This involves arranging interview dates for candidates based on diary availability, liaison with members of the interview panel, co-ordination of interviews on the day, prepare all documentation for staff induction
and participate in the induction part of admin paperwork for all new employees, together with the creation, maintenance and secure storage of all personal files alongside our Estates team.