Payroll and Pensions Coordinator

The Finance Department has responsibility for budget preparation and monitoring,

financial accounting, treasury management and control of all payments made, and
income received by the College.


The Team

The Payroll and Pensions Team is comprised of three staff including this post,

which reports to the Deputy Head of Payroll and Pensions who in turn reports to
the Head of Payroll and Pensions. It is responsible for the College's payroll and

pension administration. The payroll covers over 2,000 staff and the team also

process a pensioner's payroll as well as ad-hoc payments and expenses on a
weekly basis., The role holder will be a skilled and proficient payroll professional, with the capability

of providing a range of payroll administrative tasks required by Goldsmiths.,

• Working closely with colleagues in POD to ensure that data collected

through online submission by employees, departmental managers and POD
colleagues is translated into payroll information and processed to ensure
payments to staff, statutory and other deductions are made accurately, along
with the maintenance of an accurate payroll database.


• Input and process tax and pension data, ensuring tax and pension autoenrolment,

SMP, and SSP compliance, along with other data and deductions
related to non-statutory matters such as season ticket loans.


• Run and check payroll reports to ensure the accuracy of the payroll and

make appropriate adjustments.,
• Prepare and process manual payments and associated documentation for

urgent one-off matters and advances. Ensure advances are subsequently
recovered and any outstanding balances dealt with swiftly.


• Check, input and process expense claims, ensuring compliance with both

internal policy and tax regulations, identifying and resolving any issues or
queries.


• Provide the data required by the pension schemes, ensuring it is accurate

and consistent with the College POD/Payroll database. Prepare and submit
monthly and annual returns to the pension schemes.


• Working closely with the Finance team, ensure that the accounting entries

related to payroll expenditure are accurately recorded in the Finance system
and that payroll related financial control accounts are reconciled monthly and
any unreconciled items promptly investigated and resolved.


• Provide payroll management information as required, working closely with

colleagues in the POD, Finance and Strategic Planning teams.


• Promptly and helpfully respond to and resolve pay and pension related

queries. Including dealing with and responding to written correspondence
from internal customers and external bodies.


• Maintain up to date electronic and paper based filing and archiving systems

in compliance with the College policy on data retention.


• Assist the Head of Payroll and Pensions with the ongoing development and

improvement of the payroll and pensions systems and processes. This will
involve working in close collaboration with colleagues in POD and other
departments and from time to time this may require part or full-time
secondment to cross functional project teams.

• In addition, you will be required to undertake any other duties as may

reasonably be required.


• At all times to carry out your responsibilities with due regard to the College

Code on Equality and Diversity/ /Dignity at Work Policy.


• At all times ensure that personal payroll matters are treated in the strictest

confidence.


• At all times to help maintain a safe working environment by attending training

as necessary and following the College's Health and Safety Codes of
Practice and Policy.

A level or Equivalent
• A, I, C

Full or part qualified with a payroll or
• 
  accountancy body (e.g. CIPP, AAT, CCAB)
  Experience
  Proven experience of working with payroll
• A, I, R

and processes and procedures in a similar
sized organisation
Experience working in a higher education
• A, I, R

institution or similar type of organisation
Experience of using a computerised payroll
• A, I

system
Experience of working in a customer
• A, I

focused team
Experience of dealing with pension scheme
• 
  providers
  Experienced user of Microsoft Word and
• A, I

Excel
Knowledge
Good working knowledge of computerised
• A, I, R

payroll systems and pay related conditions
of service, particularly those relating to
Statutory Sick Pay and Statutory Maternity
Pay

4 Goldsmiths, University of London, New Cross, London, SE14 6NW




Excellent knowledge of Agresso Payroll/HR
• A, I, T

System
Skills
Numeracy and attention to detail
• A,I,T

Ability to deal accurately with a large
• A, I, T

volume of payroll data which must be
processed within prescribed time scales.
Excellent verbal and written communication
• A, I, T

skills with the ability to clearly express
payroll and pension issues to non-expert
colleagues.
Ability to use computer-based systems for
• A, I, T

both on-line and interrogation.
Additional Attributes
Ability to work effectively to consistent
• 
  standards as part of a team
  A strong commitment to personal
• 
  professional development. Support for
  study towards an appropriate professional
  qualification (e.g. CIPP) will be available.
  
  Goldsmiths, University of London, is a world-leading centre of educational
  excellence where ground-breaking research meets innovative teaching and
  
  thinking. We're looking for inspiring and talented people to help build on our global
  reputation while also growing personally in a true learning organisation.
  
  
  As a college we are working to tackle inequality in all its forms and are working to
  promote equality on grounds of race, disability, age, sex, gender identity, sexual
  
  orientation, religion and belief, marriage and civil partnership, pregnancy and
  maternity, and caring responsibilities. We are keen to attract candidates from
  
  diverse backgrounds who share our commitment to creating an inclusive culture in