Operations Administrator

Operations Administrator

Reporting to

Procurement Manager

Key Duties

• Assist to identify supply chain risks and ensure these are documented as part of our due diligence process and report OTIF.


• Assist with Goods in, Purchase invoices, stock movements, scrap, retained stock, sales, Interco transactions and works orders.


• Track delivery of all category POs in partnership with sourcing, production, and the department coordinator, and escalate shipment issues in a timely manner. Identify sales risks and resolve these where appropriate,


• Able to work on a range of systems, inputting data accurately and generating documentation.


• Where required, chase and process closings, ensuring any discrepancies are resolved, and systems are updated.


• Supporting the resolution of invoices pending payment in a timely manner by performing detailed analysis to identify the root cause of the issue prohibiting invoice payment.


• Please note that certain job responsibilities may undergo adjustments following the implementation of a new system.


• Contribute to the achievement of procurement functional targets as set by the Head of Operations.


• Prepare documentation. Coordinate and collate input from manufacturers, the warehouse, and a wide range of stakeholders into a range of reports.


• Updating the stock database.


• Perform data entry tasks accurately and efficiently.


• Provide administrative support for financial budgeting and reporting.


• Supporting and coordinating with external suppliers to ensure the internal processes are met.


• Provide additional ad-hoc administrative and event-organising support as needed. Tasks may include practically organising stationary for the office, assisting with any administrative requirements, and packing orders.


• Raise POs in alignment with buying and planning timelines for relevant channels. Responsible for PO revisions to enable accurate order book
  
  Highly organised and dynamic with the ability to manage a high volume of deadline-related workload actions that will be delivered within set timescales.


• Natural problem solver and understand the need for attention to detail and finding solutions.


• Passion for quality and service and want to go above and beyond.


• Uncompromising approach to getting the job done, ensuring systems are slick and processes are followed with continual check backs.


• Experience in similar Role,


• Strong It skills in MS Office including Outlook, Excel/Word.


• Able to work on a range of systems, inputting data accurately and generating documentation., GCSE or equivalent (preferred), Administrative: 1 year (preferred)
  
  Are you …? Do you enjoy working to business objectives for a business which really makes a difference? If this sounds like you, The YES YES Company Ltd is looking for you!


The YES YES Company Ltd, creates award-winning, life changing, certified organic sexual health products. We supply over 100 countries and we're growing fast!

We are a values-driven business on a mission to create side-effect free plant-based medical devices and related products that support our bodies and respect the environment. We've been widely recognised for our products and our business, winning numerous awards and accolades across the industry.

Working at YES you will be surrounded by a team who are driven to make a difference and committed to getting our products into the hands of consumers who will benefit. We're an SME, which means we're agile, innovative and dynamic. Our flexible and supportive working culture allows our colleagues to flourish personally and professionally. Our warehouse staff support both our direct and trade business and form the hub of all our activities.


• Possibility to work to a 9-day fortnight


• Based in the warehouse or office, please note this role is not able to be performed from home


• 25 days holiday plus 8 Bank Holidays


• Competitive negotiable salary based on experience


• Pension scheme


• Healthcare scheme


• Free parking on-site


UK Office is located in Alton Hampshire, close to A32 and A31

Job Type: Full-time

Pay: £28,000.00-£30,000.00 per year

Benefits:

• Casual dress


• Company events


• Company pension


• Free fitness classes


• Free parking


• Health & wellbeing programme


• On-site parking


Schedule:

• Flexitime


• Monday to Friday