Office Administrator

The Office Administrator's will work as the first point of contact for the organisation, providing support to both clients and all employees, when needed. They're also responsible for ensuring the office functions properly and effectively to meet our organisation goals and objectives.

Office Administrators are responsible for several functions in an organisation, but their main responsibility is to assist staff and customers for seamless business operations. Some of their duties include:

• Welcoming customers and guests to the office for appointments


• Managing company correspondence, including phone calls, emails, letters, and packages and any deliveries


• sending company newsletters on a weekly basis via mailchimp (training will be provided) but must have competency using technical computer tools.


• Managing the office space; keeping things clean and tidy in the office


• Record keeping of documentation and filling of all paperwork


• Handling bookkeeping, budgeting, and billing cycles for the business


• Organising meetings, scheduling appointments, and overseeing catering during company events.


• Performing data entry roles, including updating records and databases for personnel, financial and legal information


• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations


• Creating travel itineraries for business executives, employees, and company events
  
  Excellent administration, organisational and time management skills


• Some presentation skills and customer services knowledge


• Excellent verbal and written communication skills


• knowledge and ability to use microsoft platform; word and excel


• Some experience in a related role such as office assistant, receptionist, or other relevant position in any organisation (school, church, community or company)


• Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets, and specialised office management tools


• Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information


• Excellent problem-solving skills, the ability to research and an aptitude for helping other people