Legal Secretary

Organisational Support

• Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision


• Processes relevant applications, forms or searches, with minimal supervision


• Has a good knowledge of all systems/processes used within the Department


Client Relationship and Business Development

• Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times


• Acts as a first point of contact for Fee Earners


• Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction


• Recognises, respects and honours client confidentiality at all times


Document Production

• Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines


• Makes effective use of the Document Management System


• Creates new documents from the Firm's templates, using contact data from InterAction where appropriate


• Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate


IT Skills/Systems

• Maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)


File Management

• Adopts a pro-active approach and works with Fee Earners effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate


• Keeps accurate records of all files sent to off-site storage via Records


Financial Risk Management

• Prepares bills, as required by Fee Earners


• Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners


• Carries out conflict searches and correctly identifies the work type
  
  Owen Reed is looking to recruit a Practice Assistant - Commercial Property to join a top law firm in London.


The Team advise corporate, institutional and private clients with interests in commercial property on all aspects of transactional and non-transactional business. The Team have a wealth of experience in transactional and non-transactional commercial property business today. By reconciling different interests and objectives we enable our clients to achieve their strategic and business goals., Owen Reed