Fleet Coordinator

Claret Civil Engineering Ltd is a medium sized business in Norwich and Bury St. Edmunds which operates across a range of sectors including clean water, water recycling, pipeline, industrial and major infrastructure projects. Building on our experienced multidisciplinary team, we offer turnkey Civil Engineering and construction solutions from pre-project feasibility studies to complete Civil Engineering and construction solutions, inclusive of all aspects of project and health and safety management.

We have recently moved our vehicle maintenance in-house with our own Garage facility to maintain, service and repair all of our fleet. Due to this exciting development within Claret we are looking for a dynamic individual who can multi-task and assist our Fleet Manager and Plant Maintenance Fitter (within our Norwich premises) with the following duties:-

1. HGV O Licence - Maintain all documents required for upkeep of this including downloading paper reports, defects, timesheet recording etc

2. 3 monthly/6 monthly driving licence checks of all employees.

3. New Vehicles - Add to insurance, Check MOT and tax are done, add to Vision.

4. MOT's and Services - Put on Vision and file.

5. Insurance - Make claims for accidents and windscreen claims, keep log and manage.

6. Drivers Digi-cards - Download needs to be carried out every 28 days.

7. Speeding and Parking Fines - When received, Log these under driver, if speeding results in points on licence refer to insurance company.

8. Vehicle Allocation Log - Ensure this is up to date on Vision

9. Vehicle Damage - Keep a log of damage to vehicles where not claimed on insurance and ensure damage reports are filled in and filed.

10. Dashcams/ Trackers - Keep logs up to date and carry out reports as necessary.

11. Monthly Stats - Reports on Speeding, tyres, Road traffic accidents and community speed watch.

12. Weekly Vehicle Checks by drivers - Ensure these are being carried out by all drivers and details of problems logged. Report to Line Managers/HR if issues with these not being carried out.

13. Fuel Cards - Issuing and logging and checking weekly invoices.

14. Manage and monitor the fleet aspects of our management system "VISION"

15. Assist in all duties relating to the garage as and when required.

Job Types: Full-time, Permanent

• GCSE or equivalent (preferred)


Experience:

• Customer service: 1 year (preferred)


• Administrative experience: 5 years (required)


Language:

• English (required)


Licence/Certification:

• Driving Licence (required)
  
  Company pension


• Free parking


• On-site parking


Schedule:

• Monday to Friday


• No weekends