Finance Manager

The Finance Manager ("FM") will be responsible for supporting the Executive Director on finance and contracting issues, including undertaking financial analysis of contracts and funding streams. This will include liaising with PCNs. Practices, and other organisations contracting with the Federation. The post holder will also have oversight and responsibility for the accuracy of the Federation's financial records which are maintained using Xero software. The Federation had a turnover of £5 million in the last financial year and the role will support continued growth.

In undertaking the role, the individual will be able to operate with a degree of autonomy and therefore will need to demonstrate the ability to make appropriate on-the-spot decisions decisively and to communicate these decisions well to staff.

The role is located in the West London CCG area, at the St Charles, Chelsea Manor Street/Violet Melchett Hub in North and the South of Kensington respectively. and the post holder will be required to attend the offices at least 2.5 days a week (the remaining time can be worked flexibly with the advanced agreement of the Executive Director).

2. REPORTING TO

The role reports directly to the Executive Director,

3. RESPONSIBILITIES OF THE ROLE

Finance

Ensuring we are responsive

· Responsible for providing financial analysis of commercial options, and tactical advice on financial approaches to services, contracts and operational issues.

· Responsible for the accuracy of the financial transactional accounting for the Federation such as ensuring that the Sales ledger, Purchase ledger, General Ledger, Cash book, and Fixed Assets register are up to date and accurate, including ensuring that regular checks on debtors and creditors of the Federation are undertaken, and actions to rectify issues are undertaken and followed through.

· Ensuring that the Federation's accounting system (Xero) is up to date and structured in the most appropriate way for the nature of the Federation's operational business.

· Ensuring that the Federation's cash book is reconciled monthly with the Bank accounts.

· Ensuring that a proper fixed asset register is maintained for the Federation.

· Completing statutory financial returns such as VAT returns and Corporation Tax returns.

· Overseeing the payroll function, ensuring that monthly payroll is accurate and issues are managed and resolved within the timescale for the monthly payroll.

· Responsible for undertaking and completing the regular calculations for charging PCNs for services and staff but not exclusively staff paid by ARRS funding. Responsible for communicating and liaising with PCNs on such matters and resolving issues quickly, robustly and reliably.

· Providing financial support to the Executive Director on ad hoc finance issues, as and when required.

Business Planning

Ensuring that we manage our finances well and that we meet our financial obligations

· Providing regular financial analysis for the Executive Director on the income and expenditure of individual contracts and services.

· Undertaking cost benefit analysis and option appraisal on individual contracts and services, as required by the Executive Director.

· Providing financial support to the Executive Director during commercial discussions and negotiations.

· Providing financial support to the Executive Director on issues relating to ARRS funding.

Governance and Risk Management

Ensuring safety for our staff and patients

· Complying with data security policies, procedures and processes. Responsible for ensuring compliance with GDPR at all times.

· Liaises with PCNs and Practices concerning financial data requirements and issues.

Patient Care

Ensuring that we care and are effective

· Ensures that any complaints are dealt with in a timely manner and recorded appropriately.

Engagement

Ensuring everyone is working for the same outcomes

· Maintains and develops positive professional working relationships with Directors, and senior managers.

· Provides support to the Board members when required.

· Contributes to a cooperative and flexible working environment.

· Acts in a way that recognises the importance of people's rights, maintaining the Federation's procedures and policies.

· Contributes to the effectiveness of the Federation by reflecting on own and management team activities and making suggestions on ways to improve and enhance the team's performance.

We are now looking for a Finance Manager ("FM") to take up immediately a new and exciting role for 30 hours a week, within the Federation management team. The FM will work directly for the Executive Director. You should be able to work autonomously, with attention to delivering quality services. You will need to implement financial and contractual solutions to problems that arise as part of the day-to-day management.

We are looking for a personable and motivated individual with NHS or private healthcare experience of finance and contracting. You will be used to working in a fast-paced and changing environment. Experience of working in healthcare management is essential.

If you are an enthusiastic team player, who wants to join an organisation passionate about delivering better services for patients, we would like to meet you., · Accountancy qualification (ACA, ACCA, CIMA or CIPFA) preferable.

· Experience of business planning and developing business cases.

· Experience of working with clinicians to develop services and financial models.

· Experience of writing reports for sub-committees and the Board.

· Experience of working as part of a managerial and clinical team to create solutions.

· Professionalism when handling confidential information.

· Strong attention to detail.

· Strong Micosoft Office skills, highly proficient in XL.

· Experience of Xero desirable.

· Takes ownership and accountability.

· Effective communicator.

· Preferably degree educated.

BEHAVIOURS

· Highly personable.

· Supportive style.

· Excellent personable skills.

· Attention to detail.

· Complies with standards and protocols.

· Communicates effectively.,

• NHS or Primary Care: 2 years (required)


• Finance Manager: 2 years (required)


Licence/Certification:

• Accounting Qualifications (required)
  
  The LMA West London GP Federation ("the Federation") was established in 2014 at a time when CCGs had just been formed and were beginning to undertake their new role as Commissioners. The creation of the CCG for West London led to an opportunity for GPs to come together collectively to bid for new work that was being tendered by the CCG. Local GPs supported the West London GP Federation as the organisation that could best fulfil this new opportunity.


In West London, there are five PCNs who have been operating for over years. The creation of PCNs has presented opportunities for the Federation to redefine the delivery of primary care at scale across West London. The Federation has the aspiration and support of its members to be the Federation of PCNs. In doing so the Federation can fulfil the role of providing a strong primary care united voice and a dynamic leadership role in the ICB, enabling the enhancement of services provided by the NHS.

Currently the Federation is focused on delivery of its contracts, such as delivery of enhanced access and enhanced services involving administrating a range of out of hospital services delivered by GP practices in West London, and ARRS provision such as community pharmacists and Social Prescribing Link Workers. In addition, the Federation continues to focus on supporting the PCN development agenda, such as integrated neighbourhoods teams.