Facilities & Office Co-Ordinator

The Facilities and Office Coordinator plays a crucial role in ensuring the smooth functioning of our workplace environment at our 2 Doncaster sites. This position involves managing facilities, office operations, and providing administrative support to various departments.

• Oversee the maintenance and operation of facilities, including office space, equipment, and utilities.


• Coordinate with contractors and service providers for repairs, maintenance, and installations.


• Conduct regular inspections to ensure compliance with safety and environmental regulation's office security systems, including access control and surveillance.


• Maintain office supply inventory and reorder supplies as needed.


• Develop and implement office policies and procedures to enhance operational effectiveness.


• Handle incoming and outgoing deliveries, post and telephone calls.


• Assist with scheduling meetings, appointments, and events.


• Prepare meeting rooms and necessary materials for presentations and conferences.


• Serve as a point of contact for employees regarding facility-related issues and requests.


• Ensure compliance with health and safety regulations and maintain records accordingly.


• Conduct fire tests and appropriate actions arising from any issues alongside the relevant team managers.


• Provide support and administration duties to the UK Group Safety & Services Director scheduling appointments and meetings, collating travel plans and relevant accommodation as required.


• Produce meeting plans, summary notes, presentations alongside preparation of minutes and confidential note taking.


• Providing general administration and coordination support to directors as required.


• Liaising with senior stakeholders both in the UK and Powerlines Group.


• Assist as directed.
  
  Confidential, detail oriented, organised, and possess excellent communication skills to effectively coordinate tasks and address facility-related issues.


• Excellent IT skills with a creative yet professional approach


• Proactive work approach with the ability to adapt to meet relevant requirements.


• Able to deal with restricted deadlines and short notice changes.


• Proven experience in facilities management, office administration, or similar role.


• Strong knowledge of facility operations, including building maintenance, fire systems, and security protocols.


• Excellent communication, interpersonal, and problem-solving skills.


• Ability to multitask, prioritise tasks, and work effectively under pressure.


• Knowledge of health and safety regulations and compliance standard


• Valid UK driving licence and willing to travel as required to support the Executive team., If you are interested in this role, have the drive, ambition and relevant experience and skills to join this fast paced team, please
  
  The Powerlines Group GmbH is the leading European supplier for railway electrification. The company group is active in the business segments RAIL, PRODUCTS and ENERGY. In the RAIL segment, Powerlines is a full service provider and offers its customers the whole range of services from Consulting and System Design to Installation and Maintenance.
  
  A varied, responsible and challenging position.


• An open, dynamically growing international business environment.


• The opportunity to actively participate in the development of the company.