Facilities Assistant

We are seeking a diligent and attentive Facilities Assistant to join our team at a prestigious London Art Gallery. The successful candidate will play a crucial role in assisting the Senior FM in maintaining the gallery's facilities, ensuring a safe, clean, and inviting environment for visitors and staff alike. This role is critical in enabling the smooth operation of the gallery, and enhancing the visitor experience.,

• Assist the Senior FM in the daily running of FM services and help the organisation meet compliance requirements.


• Support the SFM in various administrative tasks, maintain up-to-date records and files for all building-related activity


• Perform daily checks and routine inspections of the public gallery spaces and staff areas, identifying and reporting any maintenance issues or hazards.


• Assist in office or furniture moves, furniture assembly, including IT hardware installs or initiatives


• Assist in the management of FM/IT inventory, record keeping, and cleaning and maintenance supplies, placing orders as necessary while adhering to budget constraints.


• 1st line support for FM Helpdesk enquiries and ad-hoc support for FM / IT services


• When required, help coordinate external contractors for specialised maintenance and repair work, ensuring all tasks are completed on time and to the required standards.


• Respond to facility-related emergencies promptly and efficiently.


• Assist in H&S issues and help the organisation meet fire regulations and other legal requirements.


• Provide support during gallery events, including ad hoc install/deinstall of furniture and equipment when needed, and be part of the emergency response team.


• Willingness to help out with every kind of day-to-day issue that may arise


• Participate in emergency planning and be part of the emergency response team.
  
  We are looking for a candidate who will thrive in a dynamic work environment, in a culturally enriching setting, and can quickly adapt to changing needs. You are interested in site management and operational planning and are eager to expand your skills, knowledge, and career in FM management. You enjoy contributing to project objectives, being detail-oriented, and supporting the organisation in day-to-day management. You also like to help find solutions in your workflow and tasks and are solution-driven when challenges arise., Previous experience in facilities maintenance and or related field, preferably within a cultural or public-facing environment.


• Strong organisational skills and attention to detail.


• Ability to work independently and as part of a team.


• Good communication and interpersonal skills, both verbal and written and capable to work with team members and contractors.


• A proactive approach to health and safety and problem-solving.


• Familiarity with health and safety regulations and a commitment to maintaining high standards of cleanliness and operational efficiency.


• Good computer literacy skills



• Desirable:


• An interest in service and operational delivery in a public facing setting, or cultural institution.


• Flexibility to work out of hours and or weekends, evenings, and holidays as needed.


• Qualifications in facilities management, or a related discipline.


• Physical fitness, as the role involves manual handling of materials and or furniture when required.


• Good understanding of MacOS/desktops and iOS desirable


• First Aid and Fire Marshal Certificates
  
  Opportunity to work in a dynamic and inspiring environment surrounded by art and culture.


• Competitive salary and benefits package.


• Staff events


• Access to training and professional development opportunities.