Event Planner

Exciting Event Planner role, that involves travel across EU, and planning multi-day summits inc gala dinners, and off-site excursions.

Globally renowned non-profit organisation, well established in their field for over forty years. Made up with teams across the globe across marketing, product, content, media, events and many more. A regional model where individuals work collaboratively in order to meet company's regional and overall strategic growth plans.,

• Direct responsibility in the overall planning, execution of meetings and events, post event recap and billing reconciliation.


• Liaise with business owners to develop and implement program needs. Includes but not limited to sourcing location, room set up, agenda times, audio-visual, menu selections, special events, ground transfers, and VIP needs


• Administer and maintain online registration systems


• Interact with Travel Team to coordinate required travel itineraries


• Prepare event budgets during planning and prepare final reconciliations.


• Negotiate contracts and adhere to the organisations legal and procurement processes


• Work cross functionally with other departments


• Adhere to all deadlines and turnaround timelines


• As required, provide on-site program assistance (i.e. attend pre-con, advance all functions, confirm room set-ups, review banquet checks and assist with VIP needs)
  
  Ideally a minimum of 8 years' experience in event planning experience (though we consider all levels)


• Strong contract negotiation skills


• Sourcing and budgeting experience


• Demonstrated vendor experience


• Strong event management experience


• Proficiency in Microsoft Office programs (ie Excel, powerpoint, word)


• Experience in event management solution software


• Able to think critically about programs and services, and apply creative solutions appropriately.


• Strong interest in building relationships both internally and externally. This role includes interacting with customers and providing quality customer service and care.


• Must have ability to execute detailed plans, collect and interpret data, and prepare concise summaries


• Travel involved, domestically and internationally across the globe, including weekends and holidays. Approximately 25% travel anticipated.


• Adept in conference audio visual requirements and other conference systems like registration systems and latest technologies


Work at a non-profit organisation, make a real difference to real people across the Europe region. You will join a diverse and inclusive global organisation that work incredibly hard and yet promotes wellbeing even for contractors! An organisation with a global reach and ample scope for professional development within.