Divisional Support Assistant

The role will support the Operations Manager in the day to day
operational management of Urgent and Emergency Care at the
William Harvey Hospital. To be responsible for the organisation and maintenance of clinical staff rotas within Acute Medicine.
The post holder is required to uphold and model the Trust values in everything they do . We care about our patients and our people and are focused on providing outstanding , safe patient care and a positive work culture., To be responsible for the organisation and maintenance of clinical staff rotas (paper based and
electronic) for Acute Medicine / Emergency Department staffing to ensure a safe and effective
service that is also cost effective.
To support the administration and monitoring process for the Acute Medicine / Emergency
Department medical staffing annual leave/study leave for junior medical staff in accordance with
the Trust Leave Policy. To monitor the medical staff for the Acute Medicine / Emergency Department teams mandatory
training including implementing and maintaining a reminder system to allow teams to be made
aware in sufficient time of any upcoming training requirements.
To collate, record and process locum claim forms in accordance with Standing Financial
Instructions for the trust.
Highlighting any current and future risks in rostering of clinical staff ensuring skill mix and all unfilled
shifts are filled or mitigated.
To organise and participate in medical staffing induction programmes for Acute Medicine /
Emergency Department
To provide a comprehensive secretarial service to the Operational Manager for Acute and
Medical Staffing to ensure that all areas are safely staffed to ensure staff and patient safety at all times., Please scroll down to access the full Job Description and Person Specification located in 'Documents to download'.
If you have further queries please don't hesitate to contact the line manager using the contact details below.

Staff and patients from across East Kent Hospitals are the feature of the biggest NHS recruitment drive in its 70 year history. https://www.ekhuft.nhs.uk/patients-and-visitors/work-here/
Filmed in William Harvey and Queen Elizabeth The Queen Mother hospitals, the 'We are the NHS' campaign highlights the extraordinary work that staff across EKHUFT do every single day. As one of the largest hospital trusts in England, with five hospitals and community clinics serving a population of over one million people, EKHUFT was perfectly placed to demonstrate the care, cutting-edge treatments, research, innovations and life-saving operations that the campaign needed.
There are lots of great opportunities at East Kent Hospitals, where staff are caring and put patients first, innovation flourishes and you can develop your career. We're on an exciting journey of transformation. With a new Medical School at the centre of our community, a focus on research, clinical leadership and making our trust a rewarding and friendly place to work,
there's never been a better time to join us. To find out more about east Kent visit our website at. The Trust fully supports the SAS Doctors Charter and is committed to their development through its CPD Framework.
We'll close this job advert once we've received sufficient applications which may be before the closing date so please apply as soon as possible. We only accept online applications. If you have any difficulty with this please contact our Resourcing Team on who are happy to help.
We have a relocation policy for eligible candidates, parking available at Trust sites but we encourage other options, like car sharing or public transport.
The Trust is committed to supporting flexible working to fulfil our pledge as part of The Trust's People Strategy to help staff to achieve a healthy work/life balance. Please speak with your Recruiting Manager for further information on how this can be managed alongside department expectations and requirements.
The ability to converse easily and provide advice in accurate spoken English is essential for all customer facing roles.
Most positions require a Disclosure and Barring check and will be exempt from the Rehabilitation of Offenders Act 1974. Posts working regularly or unsupervised with children or vulnerable adults require an enhanced check.
Applicants for eligible roles requiring Tier 2 sponsorship must meet UK Visas and Immigration eligibility criteria.
We operate a no-smoking policy on all our sites and grounds.

We offer a full package of benefits, including a car lease
scheme; on-site childcare; generous annual leave in line with
NHS terms and conditions; high street and public transport
discounts; a 24/7 staff support service - and the little things
that make life easier, like on-site Amazon lockers and fresh fruit
and veg stalls