Buyer | Wessex NHS Procurement Limited

An exciting opportunity has arisen for a Buyer to join Wessex NHS Procurement Ltd (WPL), this role is full-time Monday to Friday based in Basingstoke with the option of Hybrid working.

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region.

Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Basingstoke, Winchester, Andover and Southampton. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.

To recognise and reward your contribution we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays. Some of our offices now operate on a hybrid model, where you can access the office space as required for your role, and work from home or the office as you see fit.,

• To support the Senior Buyer and Procurement Managers in the

delivery of the Cost Improvement Plan (C.I.P) and to ensure an
effective and efficient e-procurement service is provided to end
users.

• Provide a high level of customer service to both internal and

external customers, using initiative to provide an effective
procurement service.

• Processing Non-Catalogue requisitions within an agreed time frame,

ensuring that governance policies are adhered to and enforced,
whilst continually reviewing requests to identify opportunities for
catalogue development and spotting trends to actively develop
further supplier contracts.

• Assist senior staff to implement change and seek to continuously

improve the service to our clients and enhance procurement
expertise

What we're looking for

General Duties:

• Generate purchase orders from approved requisitions assigned to the Buyer's workflow daily, within the agreed SLA, and using the Trust e-Procurement IT System


• Make use of national contracts where available.


• Spot trends and analyse product usage to identify opportunities to increase contract coverage working closely with the Strategic Team.


• Ensure catalogues are fit for purpose and kept up to date, using available data to advise decisions


• Advise customers on Standing Financial Instructions, including procurement governance requirements


• Provide management information when required to support work of contracting teams to increase contract coverage using the appropriate Contract Management IT System.


• Participate in team building, training, and development.


To build collaborative relationships:

• Communicate with and brief clinicians and other service users on costs and benefits associated with products/services.


• Seek to develop productive on-going relationships with end users and suppliers to achieve best value.


• Maintain regular contact with end users and suppliers; develop knowledge of service requirements and provide relevant information.


• Identify services that would increase the efficiency of those you support and take action to investigate and implement.


• Identify and network with contracting and materials management teams.


• Deal with urgent requests to ensure product availability to facilitate delivery of services, and adjust work plans and resources accordingly


• Align to WPL vision, procurement strategies, legislation, policies

and procedures and work plans to deliver the agreed portfolio of
procurement projects.