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Business Administrator Apprentice KEIGHLEY HEALTHY LIVING NETWORK

KEIGHLEY HEALTHY LIVING NETWORK

Business Administrator Apprentice KEIGHLEY HEALTHY LIVING NETWORK

£10982

KEIGHLEY HEALTHY LIVING NETWORK, Keighley, Bradford

  • Full time
  • U
  • Onsite working
  • Apprenticeship programme

Posted 1 week ago, 19 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 2abc9525d6cf4498accc7c473178db62

Full Job Description

  • Support project managers with admin tasks to support smooth running of the groups.

  • Support the IT & Facilities Manager with basic petty cash, income collection and finance systems.

  • Support IT and Facilities Manager on functions to support the smooth running of the organisation.

  • Input data into the VIEWS database and keep this regularly up to date.

  • Assist with the collation of monitoring data for reporting purposes.

  • Assist with minute taking.

  • Support archiving of documents.


    • Project Support
  • Provide daily support to the project facilitator, welcoming group members, making drinks and supporting activities within the group as needed.

  • Set up and clear down rooms used by groups.

  • Help complete any paperwork used by the group.

  • Help keep group members up to date with activities and any new group sessions or changes to the groups.

  • Support distribution of information to groups such as newsletters, resource packs and relevant information.

  • Work closely with colleagues across all teams to support administrative tasks and projects as required.

  • Contribute to the running of community events and external projects.


    • Building Support
  • Complete the daily/weekly building checklist and file appropriately, reporting issues directly to the IT & Facilities Manager.

  • Monitor information on notice boards and display information agreed by the IT & Facilities Manager.

  • Help keep the building and offices secure, tidy and safe.


    • Reception Cover
  • Provide cover support for reception including manning the reception, photocopying, postage, and other general administration.

  • Answer KHL phone calls in a welcoming, professional, and efficient manner, recording messages and passing them on appropriately.

  • Respond appropriately to requests made by users of the building and ensure each request is dealt with efficiently and sensitively.

  • Route incoming mail and process outgoing mail.


    • Personal Development
  • Actively participate in supervision and training.

  • Actively participate in team meetings and partner meetings as required.

  • Undertake a range of mandatory and role-specific training to enhance your continued personal development.


    • Additional
  • Adhere to KHL's policies and procedures including safeguarding, data protection, confidentiality, equal opportunities, health and safety and environmental policies in all aspects of the work.

  • Promote the positive and professional ethos of KHL both internally and externally.

  • Continually strive to improve service quality and bring added value to projects.

  • Work as part of a team and develop positive relationships with colleagues.

  • Generate and share ideas to develop and improve projects and administrative.

    • systems.
  • Carry out any additional duties as required or appropriate to the post and grade.


    • The training you will be getting

    We will coach and develop the apprentice in their job role and support them in gathering the required evidence for the apprenticeship standard. We will carry out both curriculum and pastoral care. We will carry out the skills development workshop days on day release at college. We will oversee the teaching and learning around the knowledge, behaviours and skills elements of the qualifications, outlined below. We will manage the apprentice's OneFile account ensuring targets, milestones and deadlines are achieved.

    Mode of delivery: Training, observations and assessments carried out in the workplace. An assessor will visit the place of work every 6-8 weeks.

    Business Administrator Apprenticeship Standard at Level 3

    Technical Competencies
  • Support and engage with different parts of the organisation.

  • Interacting with internal or external customers.

  • Supporting functional areas.

  • Working across teams.

  • Resolving issues as requested.


    • Personal and People Development
  • Working on your own as well as part of a team, seeking help and guidance when you are not sure.


    • Health, Safety and Security
  • Maintain a safe and healthy working environment.

  • Adhering to legislations appropriate to the industry.

    Level 2 Functional Skills in English.

  • Level 2 Functional Skills in Maths., Communication skills, Experience of project support, Experience in team work, Proficient in Microsoft Excel, Proficient in Microsoft Word, Willingness to learn, Strong attention to detail, Ability to manage tasks, Good organisational skills, Good time keeping, Effective interpersonal skills, Enthusiastic, Can-do attitude, GCSE or equivalent English (Grade 4/C) Essential

    • GCSE or equivalent Mathematics (Grade 4/C) Essential, The role is based in the centre of Keighley near travel links. The applicant will need to have knowledge and experience of Microsoft Office programmes, minute-taking, typing and the voluntary sector and local organisations and demonstrate an understanding of the importance of confidentiality and safeguarding.

    Keighley Healthy Living is a charity based in the centre of Keighley dedicated to supporting the local community. We provide a variety of groups and services that are accessible to anybody who might want to improve their health and wellbeing, create new friendships and learn new skills.

    You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:
  • training

  • qualifications, like an NVQ in a relevant field

  • industry or sector experience