Bookkeeper and Studio Assistant

We are looking for an Italian speaking Bookkeeper and Studio Assistant with bilingual French and/or English to oversee the efficient day-to-day organisation of the Milan and Madrid studios, with a particular focus on bookkeeping and financial activities. The role is based in London but there will be potential for travel and working from other offices. This is a varied role that would suit a proactive and highly organised individual with the ability to work on their own initiative and an aptitude for attention to detail and continuous improvement., This role involves working closely with the Directors, Operations Manager and the head office Finance team to undertake bookkeeping and purchase ledger activities for our Milan and Madrid studios including processing invoices, liaising with creditors and suppliers and completing monthly pay run. You will be assisting the wider business with financial reports including P&L and cash flow.

In addition, you will be involved with project finances such as fee estimates, budget tracking and invoicing via our Project management Software Rapport 3., You will be working alongside with the Italian and Spanish accountants on payroll matters and will be managing our HR records in Rapport 3. The role also involves coordinating employee training plan, assisting with onboarding staff and monitoring staff reviews. You will be coordinating H&S, ensuring all policies are up to date and more generally support the organisation and directors with HR related matters in Italy and Spain.

Administrative support (20%)

As a Studio Assistant you will be an active member of the team, positively contributing to the studio through a range of day-to-day administrative responsibilities: providing PA support to the directors, answering the phone, helping staff with administrative queries. You will support the development and implementation of office and administrative systems, such as record management, data management and filing. You will contribute to the coordination of Quality Insurance for the Italian office and oversee ISO Audits and file maintenance.

Key requirements: the successful candidate will have at least 2-3 years demonstrated experience in a Purchase Ledger role and be able to challenge and investigate queries.,

• Fluent in Italian + French and/or English is essential


• A minimum of 2-3 years purchase ledger experience is required for this role


• Strong Excel skills and good MS Word skills are essential


• Experience of Xero or any other accounting software is highly desirable


• Experience in an architectural practice or design environment would be advantageous


• Full understanding of best practices


• Experience in an architectural practice or design environment would be advantageous
  
  Exciting opportunity for an International Bookkeeper and Studio Assistant at Reid Brewin Architects, London


Reid Brewin Architects (RBA) are looking for a Bookkeeper and Studio Assistant to join their creative and growing international team due to an expanding workload.

Founded in Paris in 2006, RBA specialises in science-tech projects such as data centres and laboratories as well as commercial projects such as offices and boutiques. The company now has offices in Paris, London, Milan and Madrid which are supported by an international operations team working across RBA Group.

RBA is an inclusive organisation which employs staff from a wide variety of backgrounds.

The company aims to provide a rewarding and enjoyable working environment for all its staff, as well as opportunities for staff to grow within the organisation.


• Opportunities to work with the Paris and London teams with potential for travel and working from other offices


• The chance to become a core member of our team, helping to shape our future as we continue to grow


• 25 days' holiday


• Competitive salary


• Hybrid working


• Private medical Insurance


• Cycle-to Work Scheme


• Company Pension


This is an exciting opportunity to join an international organisation looking to grow its business in the European markets. The role would be ideal for a young professional with excellent communications skills who is looking for an opportunity to develop their career in the built environment.