Administrative Team Co-Ordinator

Provide efficient administrative support to the team to include but not exclusive to: Deal efficiently and competently on a daily basis with complex administrative tasks often with tight deadlines. Being the first point of contact, provide non-clinical advice and exercise own judgement when dealing with enquires and independently communicate effectively on behalf of the team to service users and other professionals. Monitoring the generic email inbox and actioning in a timely manner. Ensuring safeguarding correspondence and other sensitive data is processed and entered correctly and in a timely manner, always adhering to data protection regulations.

Accessing and verifying complex and sensitive information from various internal and external sources, e.g. SystmOne Receive, sort and distribute internal and external mail, ensuring that important and sensitive information is brought to an appropriate person's attention in a timely manner. Stationery and equipment management including ordering and monitoring supplies from Clares and SBS. Book and accurately record notes and actions of meetings such as Weekly Action Groups (WAGs) and other administrative meetings.

Attendance at divisional meetings including the teams Monthly Operational Meeting (MOM) and other administrative meetings. Use of Insights reporting tool to support clinician's caseload management including vulnerable children. Accurately make delegated changes to E-Rostering within defined parameters such shift changes. To undertake other administrative duties commensurate with this grade of post in agreement with the relevant line manager To provide cross site cover to support the needs of the service as and when required; this may include travel to other bases.

Demonstrate daily duties to new starters and less experienced staff to support their induction. Fire warden duties including keeping up to date with Trust training. To share administrative knowledge and best practices with administrators within the service and across the Trust. Assess and manage own workload under the supervision of the line manager.

To highlight any risks, adverse events or near misses to the line manager Carry out RA Agent/Smartcard Champion responsibilities. There is an expectation of travel across Hampshire to attend meetings and training therefore use of own car with business insurance is essential. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.