Property Legal Secretary
Calthrops Solicitors LLP
Property Legal Secretary
£26349
Calthrops Solicitors LLP, Spalding, Lincolnshire
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 17 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: ca81f5dea40a4a22a62353fbd480c8b1
Full Job Description
- Opening, updating and closing matter files and recording client data, using our electronic case management system (LEAP).
- Taking initial enquiries and passing details to fee earners.
- Carrying out all identity and AML checks when opening a file.
- Using workflow templates to create and issue correspondence, documents, and forms.
- Preparing contract packs.
- Carrying out searches.
- Ordering redemption statements.
- Organising completions.
- Preparing bills and the financial documentation.
- Post completion work, including preparation of Stamp Duty Land Tax Returns, drafting applications to the Land Registry, deeds schedules, etc.
- Point of contact for internal and external callers, taking accurate messages and passing them on to the relevant fee earner as soon as possible.
- Updating clients and agents with efficiency and politeness throughout the process.
- Carrying out copying, printing and scanning as required.
At least 3 years' experience working in a Residential Conveyancing Department, to include both sales and purchases. - Experience of the full conveyancing process, from start to finish.
- Experience of using the land registry portal, HMRC portal, LMS and Lender Exchange.
- Experience of working with a case management system ideally with automated workflows built into it.
- Excellent organisation skills, with the ability to manage a busy workload.
- Excellent IT skills with the ability to pick up new systems quickly.
- Displays a can-do, positive attitude to work, and a high degree of self-management.
- Excellent communication skills, both written and verbal.
- Excellent attention to detail.
- Accurate Audio typing.
- Diary management - liaising with clients where necessary.
- Able to work independently and as part of the team.