Part Time Receptionist / Administration Assistant

This will be a part time position for 10 days per month to coincide with our other part time receptionist.

Main purpose of job

1. Process all incoming telephone calls without delay.

2. Receive and process all clients and other visitors to the firm in a helpful, friendly and professional manner.

3. In both of the above respects, there is a high degree of responsibility to project the image and ethos of the firm at all times.

Key tasks

4. The effective processing of all incoming telephone calls

5. The provision of telephone support to partners and other staff members as required.

6. Deal with all visitors to the reception area especially new clients, and offering refreshments

7. Administration of the facsimile machine and to undertake copying and binding tasks.

8. Ensure the tidiness of the reception area and meeting rooms

9. To make tea/coffee for clients/solicitors from time to time

10. Dealing with/locating deeds

11. Archiving

12. Booking meeting rooms

13. Arrange couriers, taxis etc

14. Undertake other clerical and administrative duties as may reasonably be required from time to time.

15.Deal with incoming and outgoing Post & DX

16. Must be able to work well on their own and as part of a team.

Requirements

Applicants must:

Have an excellent telephone manner

Have a very professional approach.

Be of smart appearance.

Be adaptable.

Have a willingness to learn.

Job Type: Part-time