HR Assistant

Main Purpose: We are seeking a highly organised, detail-oriented, Human Resources Assistant to join our team. The ideal candidate will have the ability to handle sensitive information with confidentiality and play a key role in facilitating the smooth onboard process and HR administration procedures, ensuring compliance with regulations, and contributing to the overall effectiveness of maintaining employee records within OTW.,

• Assist with recruitment processes such as job postings, scheduling interviews, liaising with candidates.


• Liaise with Marketing & Communication department in respect to the advertising of vacancies on our social media platforms.


• Prepare HR-related documents including offer letters, contracts, and internal communications.


• Complete on boarding checks to include Right to work, DBS & references.


• Coordinate logistics for new hire, ensuring a seamless onboarding process.


• Coordinate the request and issue of IT equipment.


• Liaise with Line Managers around appropriate training requirements for new staff.


• Liaise with Managers around probationary reviews.


• Maintain HR databases and systems, ensuring data accuracy and confidentiality.


• Update and organise information related to employee holidays, sickness, and other relevant data.


• Handle employee enquiries regarding HR policies, benefits, and other related issues.


• Support Finance Department with uploading pay related items to employee's files.


• Support Marketing & Communications department with 'Friends of Over The Wall' administration.


• Support CEO with Trustee administration.


• Process leavers in line with organisations procedures.


• Observe employment legislation across the organisation.


• Analyse and interpret data to create reports.
  
  CIPD Level 3 qualification desirable or willing to work towards it (assistance provided).


• Previous experience in an HR administrative role is preferred.


• Strong understanding or HR/People processes and procedures.


• Knowledge of employment laws/regulations.


• Familiarity with HR software such as PeopleHR is a plus.


• Proficiency in MS Office suite (Word, Excel).


• Strong communication skills to interact effectively with employees at all levels.


• Ability to handle sensitive information with confidentiality.


• Knowledge of social media management tools for recruitment purposes.


• Excellent data entry skills for maintaining accurate records.


Diversity, Equality and Inclusion Statement