HR Administrator (part-time)

We are seeking someone to provide HR administrative support for the Diocesan HR function in liaison with the People Director.

You will be the first point of contact for all HR related enquiries and assisting DBF staff and Line Managers with day to HR related administration.

RESPONSIBILITIES

• To provide a first point of contact for HR for line managers, senior clergy and DBF employees.


• Assist with recruitment processes including assisting with drafting job descriptions, agreeing and communicating timelines, tracking deadlines, advertising vacancies, receiving, and collating applications, shortlisting and interview scheduling, papers and set up. First point of contact for all applicants and potential candidates.


• Issue relevant documentation and maintain records for HR processes including issuing of offer letters, contracts of employment, and contract variations, probationary review processes, objective setting and reviews, annual reviews, and annual compliance checks.


• Maintain and manage the HR systems, databases and personnel files and volunteer documentation to ensure data is up-to-date, accurate, relevant, and stored in line with GDPR requirements.


• Maintain an accurate system for DBF staff monthly payroll and pension amendments, inputting relevant monthly changes into the payroll providers (PSC) system and issuing all relevant documentation supporting the input to the Finance Director and Management Accountant for checking and final submission.


• Coordinate the pension auto-enrolment process and notify the Pensions Board with details of new members, leavers, and any changes to members salary/personal details.


• Ensure appropriate new starter documentation, induction and leaver processes are in place and implemented, including notifying relevant parties to add/remove from systems and circulation lists.


• Carry out inductions for new starters.


• In liaison with the People Director, issue regular staff communication updates with details of staffing changes and HR policy changes.


• To assist with review and implementation of HR policies, processes and systems incorporating the office values in relation to all aspects of the HR function.


• Coordinate Training and Development processes to ensure statutory training and other development needs are appropriately managed and recorded.


• Analyse HR data and draft HR reports for the Diocesan Secretary for various committees, including Governance Committee and Bishops Staff.


• Take notes at formal meeting with employees, eg disciplinary, grievance hearings.


• Liaise with Occupational Health provider to obtain health reports.


• Be a Level 2 user for the UK Visa and Immigration system, to keep regular access to system messages and updates and to refer to the Level 1 User anything requiring action.