Assistant to the Dean's EA
University of Oxford
Assistant to the Dean's EA
£28205
University of Oxford, Oxford
- Full time
- Temporary
- Onsite working
Posted 1 week ago, 19 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 5fb004385d294b67a24138b999dd4b80
Full Job Description
- Preparation of papers for committees, including printing and collating papers for the Dean
- Maintaining the filing systems and ensuring all filing is kept on to date
- Welcoming visitors to the Dean's office, collecting from the Porters Lodge and preparing refreshments, as appropriate
- Running work-based errands and ensuring that all expenditure is correctly recorded
- Assisting the Dean and EA with routine correspondence (letters/cards/emails)
- Assisting the EA with events organisation liaising with conference office and other departments as appropriate
- Arrange internal meetings, including booking rooms and liaising with colleagues with regard the provision of internally supplied refreshments
- Room bookings for events and for the Dean's guests.
Experience of administrative processes within a busy office, supporting a senior member of staff - Awareness of data protection and information security guidelines
- Ability to manage and prioritise a varied and busy workload to agreed deadlines
- Experience and the ability to clearly and accurately communicate both orally and in writing
- Experience in using standard IT packages (Microsoft Office), and the capacity to learn other software packages quickly.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.