Apprentice Business Administrator Acklam Grange School

ORGANISATION

• Undertake hospitality duties e.g. answering telephones, face to face enquiries, liaising with relevant staff, outside agencies and all stakeholders as well as meeting and greeting with visitors.


• Assisting with arrangements for School team meetings and events.


• Communicate effectively with staff and all stakeholders to ensure that tasks provided are complete and to a high standard.


ADMINISTRATION

• Provide efficient routine clerical support such as photocopying, filing, emailing and completing forms.


• Maintain manual and computerised records/management information systems.


• Undertake typing, word-processing and other IT based tasks for example data entry or writing letters.


• Sort and distribute mail.


• Undertake routine administration in appropriate 'in house' Acklam Grange School style.


• Resolve stakeholder queries in a timely manner.


• Support the administration team in all areas of admin as instructed by your line manager.


FINANCE

• To process invoices and purchase orders.


• To check statement and purchase orders.


• To keep an up to date record of budget/authorised signatures for audit purposes.


• To distribute budget reports to budget holders on a regular basis or as and when required and report any discrepancies to the Finance Manager for resolution.


• To support the finance team in the processing of information onto ParentPay software systems.


• To process credit card orders and follow the procedures set out in the academy finance manual for processing invoices and updating capitation budgets.


• To reconcile the petty cash boxes on a weekly basis.


• To carry out monthly reconciliation of accounts as instructed by the Finance Manager.


• To ensure a prompt and professional response to incoming internal/external telephone calls.


• To make external calls on behalf of the academy as requested in a professional and appropriate manner.


• Input data onto spreadsheets and MIS system as required.


• To photocopy, file and circulate documents as appropriate.


RESOURCES

• Operate office equipment e.g. photocopiers and computer appropriately.


• Orderly arrangement and secure storage of supplies including ordering of a limited range of supplies.


RESPONSIBILITIES

• Be aware of and comply with School policies and procedures.


• Be aware of and support difference and ensure equal opportunities for all.


• Contribute to the overall ethos/work/aims of the School.


• Appreciate and support the role of other professionals and stakeholders.


• Participate in training and other learning activities and performance development as required e.g. CPD.
  
  Acklam Grange School are looking for a hardworking and motivated individual to join their team. Under the direction of senior staff you will provide timely and efficient administrative support which meets the need of the School. You will also need to ensure all apprenticeship coursework is completed in a timely manner., Functional Skills in maths and English, if required., Communication skills, IT skills, Organisation skills, Team working, Initiative, Numeracy & Literacy skills, Microsoft Office knowledge, Able to relate to children, Time management, Confidentiality, Highly motivated, GCSE or equivalent English (Grade A-C/9-4) Desired

GCSE or equivalent Maths (Grade A
• -C/9-4) Desired
  
  Acklam Grange is an Academy and inclusive school in Middlesbrough with a focus on learning for all the family. A big school with a big heart, our priority is our students' achievement, empowering every child to exceed expectations and be the best that they can be. We have aspirational aims for academic excellence for our students, creating choices for them in their future career paths. We aim to develop balanced young people who share our school values. AGS Pride encapsulates our school values and drives our students to succeed in every aspect of their lives. These are the five key characteristics that interweave through our curriculum and extra-curricular provision, forming the basis for everything we do at our school. Every child benefits from an individual learning experience in a family focussed learning community that recognises their specific needs through curriculum choice and tailored support. High quality facilities offer an exceptional environment where

learning is fun, accessible and relevant, preparing students for further and higher education and the world of work.

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

• training


• qualifications, like an NVQ in a relevant field


• industry or sector experience