PA, Yorkshire, West Yorkshire, Leeds – Jobs24.co.uk
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PA

Leeds, West Yorkshire

Published
10-01-2017
Job ad details
Published
10-01-2017
Expires
23-01-2017
Job ID
LJA-40599513
Job type
Contract/Project/Casual
Salary level
£24,000 - £27,000  per year
Job sector
Admin, Secretarial, PA

PA/EA to Executive Director 12 month fixed term contract £24,000 to £27,000 Leeds City Centre An internally recognised membership organisation is currently recruiting for a PA to provide comprehensive support to one of their Executive Directors on a 12 month fixed term contract. Working within this multinational organisation you will be required to coordinate diaries, meeting support and email management. * Provide outstanding personal and confidential administrative and secretarial support * Ensuring the appropriate action on information and messages and efficient email management thereby ensuring the co-ordination and timely response to correspondence and other requests received. * Liaising with third parties to arrange and organise appointments, arrange for timely typing of letters, reports and other documents. * Filter e-mails, highlight urgent correspondence and take appropriate responsive action * Managing all electronic and written communications and enquiries from key stakeholders and third parties, ensure that all contacts are dealt with promptly and professionally * Ensure busy diary commitments are managed effectively including producing a daily folder with diary and necessary papers * Organise and minute the monthly International Meetings, chaired by the EDO * Co-ordinating meetings and other regular communication between the various areas and countries outside of the UK. * Scheduling meetings between the EDO and their direct reports, the committees and groups to which they are a member * Minuting general meetings * Assisting the EDO and his direct reports in gathering and submitting on time various reports such as the balanced scorecard, strategic change papers and internal audit reports and actions * Complete research on behalf of the EDO and direct reports * Ensure necessary action is completed on project work in a timely manner being aware of project plans and deadlines * Accurate and timely preparation and distribution of various meeting papers * Co-ordinate with the EDO and ensure that their deadlines are met and completed on time and to a high standard. * Manage the travel and accommodation arrangements for the EDO and direct reports * General administration and typing letters, reports and other documents * Perform other ad-hoc admin / secretarial tasks when deemed necessary Candidates must have significant experience in senior PA/EA position and be able to demonstrate a track record with working for board level senior management in an organisation. * Good written communication skills are essential * Excellent workflow management to ensure necessary deadlines are identified with time held in schedules to allow these to be achieved * Excellent IT skills * Ability to be able to coach and work with other members of the team to assist with the development of technical skills * Demonstrates initiative, recognises what needs to be done without waiting to be asked * able to motivate and lead a team as directed by the Chief Executive * Demonstrable, clear and authoritative decision making. The ideal candidate must demonstrate the ability to prioritise, remain calm under pressure and remain focused. It is crucial therefore has the ability to cope with an ever shifting set of priorities so flexibility, adaptability and change responsiveness are essential attributes. Apply below Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

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Job ad details
Published
10-01-2017
Expires
23-01-2017
Job ID
LJA-40599513
Jobtype
Contract/Project/Casual
Salary level
£24,000 - £27,000  per year
Job sector
Admin, Secretarial, PA