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Supplier Relationship Officer

Ministry of Justice, City of Westminster

Supplier Relationship Officer

£35335-£37847

Ministry of Justice, City of Westminster

  • Full time
  • Temporary
  • Remote working

Posted 1 week ago, 16 May | Get your application in now before you're too late!

Closing date: Closing date not specified

Job ref: a94f2570a55243b7a4365f3a38ea0730

Location ref: City of Westminster

Full Job Description

  • Scheduling and managing regular supplier management meetings, ensuring agendas are appropriate and suppliers are held to account
  • Monitor supplier performance against contractual obligations, KPIs and SLAs.
  • Maintaining relationships with MoJ Commercial Team to ensure all contracts remain up to date and renewal/ exit strategies are tracked and action is taken in a timely manner
  • Building and maintaining positive relationships with senior stakeholders within LAA Digital
  • Responding to supplier and stakeholder queries.
  • Working in collaboration with colleagues in our finance teams to track spend against commercial cover in place.
  • Ensuring appropriate approvals are in place for all spend
  • Supporting administrative processes to ensure suppliers are paid accurately and on time.
  • Tracking and managing licensing costs and renewals
  • Supporting the activity required to procure and pay for services
    • If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!, A reserve list may be held for up to 12 months, from which further appointments may be made. Use of Artificial Intelligence Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. Terms & Conditions Please review our Terms and Conditions which set out how we recruit and provide further information related to the role and salary arrangements. If you have any questions, please feel free to contact digitalanddatarecruitment@justice.gov.uk Additional Information Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy., As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos. Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'. MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion., Guidance for the Statement of Suitability

    Essential
  • Experience of dealing with stakeholders, including senior stakeholders.
  • Ability to work at a detailed level to understand the complexity and implications of individual contracts
  • Analytical and problem-solving skills, with a successful track record of identifying and resolving issues
  • An ability to get things done and drive forward the activities required to manage commercial arrangements effectively
  • Excellent organisational skills
  • Flexible and willing to work as part of a team to get things done
  • Willingness to learn and build knowledge and skills in a new environment
    • Willingness to be assessed against the requirements for SC clearance,
  • Ability to work at a detailed level to understand the complexity and implications of individual contracts
  • An ability to get things done and drive forward the activities required to manage commercial arrangements effectively
  • Flexible and willing to work as part of a team to get things done
    • A diverse sift panel will review the information in your CV and Personal Statement to assess the sift criteria specified above. We operate an anonymous shortlisting process. Please ensure your CV and Personal Statement do not include your name or any other identifying details. Should we receive a high volume of applications, a pre-sift based on the following criteria will be conducted:
  • An ability to get things done and drive forward the activities required to manage commercial arrangements effectively
    • Please access the following link for guidance on how to apply - Application Guidance Stage 2 - Interviews: Successful candidates who meet the required standard will then be invited to a panel interview held via Microsoft Teams. At interview stage, you will be assessed against the following Success Profile elements - Experience and the following Behaviours:
  • Communicating and influencing
  • Changing and Improving
  • Delivering at pace
  • Developing self and others
  • Managing a Quality Service
    • Appointments are made strictly in merit order. If two or more candidates receive identical interview scores, an ability to get things done and drive forward the activities required to manage commercial arrangements effectively will be applied as the primary lead criterion to determine the final merit order., A Personal Statement (no more than 750 words) which should outline your experience and skills, giving clear examples of work undertaken. It should specifically address the following 3 criteria listed below, using a separate paragraph for each. Ability to work at a detailed level to understand the complexity and implications of individual contracts An ability to get things done and drive forward the activities required to manage commercial arrangements effectively Flexible and willing to work as part of a team to get things done Evidence of Experience CV or Work History, Statement of Suitability, Communicating and Influencing Changing and Improving Delivering at Pace Managing a Quality Service Working Together Developing Self and Others Level of security checks required Security Clearance (SC)

    We're recruiting for two Supplier Relationship Officers here at Justice Digital, Data and Science to be part of our warm and collaborative LAA Digital team. We're building adaptable, effective services and making systems that are simple to use for staff and citizens. As well as doing great work, you'll join a place that's great to do work in, investing in you and your career through our networks and training opportunities. On top of that, you'll find flexible working, an inclusive culture and a place where your opinion is valued. About the Function As a function, we provide digital services, technology and support for the digital transformation of prisons, probation and wider justice system through:
  • Fixing the basics, providing modern and secure technology to users across the department.
  • Making things more efficient by providing access to justice through simpler services such as applying for legal aid online
  • Thinking about the whole system - working with colleagues across the justice system to design and deliver services that really work for those that use them
  • Building diverse, inclusive and brilliant teams to reflect the users that we serve
    • Supplier Relationship Officers play a key role in our department, making sure we're managing our 3^rd party supplier effectively, tracking contract spend and ensuring renewals and retenders are completed on time. They make sure we're following all our approval processes and support our department to procure the services we need, when we need them and within the budget, we have available to us. The successful applicants don't need to be an expert on our commercial and approvals processes. We're looking for enthusiastic, proactive and motivated individuals, used to working in a busy environment, who can collaborate well with both peers and senior stakeholders, and are willing to learn. You'll receive a range of excellent benefits when you join our department, including:
  • A generous employer pension contribution of 28.97% through the Civil Service Pension Scheme.
  • 25 days of annual leave, (increasing to 30 days once you have reached 5 years of service), plus 8 bank holidays and a privilege day for the King's birthday.
  • Flexible working arrangements including hybrid working, working part time or compressed hours. Designed to support a positive work-life balance.
  • Employees are allocated 10% of their working time for personal and professional development.
  • A £1k per person learning budget is in place to support all our people, with access to best-in-class conferences and seminars, accreditation with professional bodies, fully funded vocational programmes and e-learning platforms.
  • Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!, Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.
    • The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy. Salary Information
  • Base salary for this role is from: National: £35,335 - £37,847 London: £40,014 - £42,859
  • New entrants to the Civil Service joining the MoJ are expected to start at the minimum of the pay band.
  • Existing Civil Servants moving on a level transfer will retain their current base salary or move to the minimum of the pay band for the role, whichever is higher.
  • Existing Civil Servants who are promoted will either move to the bottom of the new grade's pay band or receive a 10% uplift, whichever provides the greater increase., The MoJ offers a range of benefits:
    • Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years' service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees. Eligibility Staff on fixed term appointments must have been recruited through fair and open competition. Vacancies advertised "cross-government" are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules. Support
  • A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.
    • Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants.

Direct job link

https://www.jobs24.co.uk/job/supplier-relationship-officer-126848086

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Ministry of Justice

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