Sixth Form Administrator

The Achieve and Learn Trust has recently rebranded with new leadership at all levels. We are excited about this new strategic direction and the changes made to improve educational provision even more, for all our young people. Our Vision At the heart of the Trust's vision is a belief that students deserve the best educational Ms Kim Earle experience with aspirational curriculum provision and enrichment opportunities. We strive CEO of the for personal and academic achievement within a safe, inclusive and enriched learning Achieve and Learn Trust environment: opening minds, opening doors to learning opportunities and opening up pathways to successful futures. Our Aims Our aim is to ensure that all schools within the Trust aspire to be strong providers and aim for exemplary practice through creative approaches. Our Future We have an appetite for continuous improvement and development, with an overall ambition of expanding the Trust to develop a local partnership of schools, covering both primary and secondary phases. This will enable us to foster true partnership and collaborative work that both supports and challenges member schools., We seek to appoint an outstanding Sixth Form Administrator to providecomprehensive administrative support to the staff and students atAltrincham College's Sixth Form. This varied, busy role encompasses allaspects of administration including reception duties, maintainingattendance records, organizing admissions and supporting students., Achieve and Learn Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

• Meet and greet visitors/contractors/parents, sign them in using the visitor management
system, escort or direct them to destination, as required. Check and record DBS details as necessary.
• Assist students at reception when signing in and out for appointments and signing in when
late.
• Manage all aspects of the Sixth Form Admissions process: process initial enquiries and
applications, build admissions matrix and subject option blocks in conjunction with teaching staff/Head of Sixth Form, send conditional offer letters to internal and external applicants, arrange interviews for internal and external applicants, manage enrolment process, plan Open Evenings and Taster Days and send invitations, request references and organise collection and accurate input of enrolment data into SIMS.
• Monitoring and responsibility for student attendance. Keep SIMS updated. Send daily
messages home to the families of students who are absent for safeguarding purposes and chase replies. Provide monthly attendance data and reports for Head of Sixth Form on a half termly basis or when required. Inform Head of Sixth Form of any student giving cause for concern.
• Create and modify students timetables in SIMS.
• Office skills - creating letters/documents as required by Head of Sixth Form and other
members of staff using the Microsoft suite of applications.
• Provide administrative support for events involving Sixth Form students.
• Be responsible for the administration of all residentials, day trips and fixtures for the 6th
Form. Working with teachers and other staff to understand the requirements of a trip/educational visit, the accurate costing and booking of the trip, producing letters for parents, securing consent for students to attend and chasing outstanding trip money.
• Ensure 6th Form data is accurate on SIMS for School Census (PLASC) Government return
(with Head of 6th Form /Business and Finance Director).
• Co-ordinate Sixth Form Open Evening. Involvement in marketing plan, preparation of
leaflets, staffing and other information.
• Manage the collation of the Sixth Form course booklet and prospectus co-ordinating entries
from the Head of Sixth Form and course tutors.
• Manage the administration of the Student Bursary scheme. Distribute information and forms
to parents. Check and validate assessments; monitor usage and confirm payments to Finance Staff.
• Student signing in and out register - monitor Year 12 & 13 students on and off site.
• Ensure up-to-date student registers are always available for the purposes of fire registers.
Fire drill organisation including accounting for 6th form students on site with form tutors/Head of sixth Form.
• Behaviour management of students in the atrium and dining/reception at all times. Pastoral
support for Sixth Form students when required.
• Record Sixth Form room bookings in diary. Liaise with catering staff to arrange refreshments
for meetings when necessary.
• Organisation and distribution of Year 12 and 13 individual and group photographs.
• Co-ordination of communication via social media and the school's website for 6th Form
activities.
• Administration of medication for 6th Form students for which training will be provided.
• Process orders for sixth form and support with orders and events across the school.
• Stationery ordering.
• Support the Head of Sixth Form with the administration of Parents/Carers' Evenings using
School Cloud.
• Attendance at GCSE results day and coordination of enrolment process for internal and
external students joining the Sixth Form.
• Download and import school to school electronic transfer files and take leavers off roll at
year end and throughout the year as required.
• TV monitoring/messaging for students on screen., Work towards and support the academy vision and current objectives outlined in the
Academy Improvement Plan.
• Contribute to the school's programme of extra-curricular activities e.g. helping at Open
Evening.
• Support and contribute to the school's responsibility for safeguarding students.
• Work within the school's health and safety policy to ensure a safe working environment for
staff, students and visitors.
• Work within the Trust's School's Equality Objectives to promote equality of opportunity for
all students and staff, both current and prospective.
• Maintain high professional standards of attendance, punctuality, appearance, conduct and
positive, courteous relations with students, parents/carers and colleagues.
• Adhere to policies and circulars.
• To undertake any other duties commensurate with the grading of the post as directed by the
Headteacher.

This role is suited to someone who has excellent organizational andcommunication skills, and the ability to work on their own initiative witha positive and proactive approach., Two to three years' experience in a relevant A/I Essentialrole.ICT literate - Excellent keyboard skills,accurate and fast typing speeds, use of variety A/I Essentialof ICT packages.Experience of working as part of a team. A/I EssentialExperience of communicating, on a regular A/I Essentialbasis, by telephone, e-mail and in person witha range of people.3. KnowledgeKnowledge of administrative procedures, A/I Essentialincluding relevant ICT packages and systems.Excellent mathematical skills, attention todetail, with an ability to spot numerical errors. A/I EssentialKnowledge of local and national schooladmission policy A/I EssentialExperience of working in an education settingwith an understanding of the admission and A/I Desirableattendance processes would be an advantage.Knowledge of Sims database A/I Desirable4. Skills & AbilitiesExcellent communication skills. A/I EssentialSelf-motivated with proven ability to work on A/I Essentialown initiative and to organise and prioritise, A/I EssentialWillingness to adapt to a changingenvironment and meet differing challenges. A/I EssentialHighly organised individual who pays good A/I Essentialattention to detail and accuracy. A/I EssentialSmart, professional appearance. A/I EssentialUnderstand the need for confidentiality.Evidence of a pro-active approach to planning A/I Essentialand prioritising work, with the ability to useinitiative appropriately. A/I EssentialPatience and a flexible approach to work. A/I EssentialWillingness to undertake training and keep A/I Essentialabreast of current issues relevant to own areaof work.5. Attitude and ApproachSmart, professional appearance A/I EssentialBoundless energy and vision; resilience and A/I Essential'can do' approach. EssentialPositive and proactive approach to continuous A/Iimprovement.

Altrincham College is an over-subscribed 11-18 Academy set in the pleasant South Manchester suburbs of Hale/Timperley, on the Manchester/Trafford border. We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Our vision is to nurture well-rounded citizens of the future who are knowledgeable, happy and resilient so that they make a valuable Mr Andy Keegan contribution to the world in which they live and are empowered to make informed and positive life choices. Headteacher Altrincham College places a high value on professional development; CPD opportunities will be available to the successful applicant. This post offers the opportunity to join a great place to work where you will be supported by a hugely talented staff team across the Trust. This is an exciting opportunity for an outstanding, creative teacher with the drive, passion and commitment to join our hugely talented team of staff, working together to encourage and support every child in reaching their full potential.

This post offers the opportunity to join a great place to work where youwill be supported by a hugely talented staff team. Altrincham Collegeplaces a high value on professional development; CPD opportunities willbe available to the successful applicant., We provide a happy place to work and learn. Our staff pridethemselves on respectful relationships with students and each otherand are committed to the best welfare and interests of all. We have astrong supportive ethos, working hard so that every student canbecome the best version of themselves.,
• An engaging, creative and welcoming The successful candidate will be expected to
environment. take up the appointment ASAP.
• Membership of the Pension Scheme, with The position will be based at Altrincham College.
excellent employer contributions. The post is based on 36.25 hours per week.
• Free on-site parking. The post is a salaried position and overtime is not
• On-site canteen facilities. paid unless due to exceptional circumstances.
• Staff room with free refreshments. All our schools operate a no-smoking policy on
• Employee Assistance Programme. the whole of its sites.
• Occupational Health and Counselling services
available.
• Supported by a talented, highly motivated,
committed and professional team of colleagues.
• Active and supportive Governing Bodies and
Senior Leadership Teams.
• CPD opportunities for all staff.
• Access to NPQ training programmes and
training around leadership and management.
• Opportunities to collaborate and work across
the Trust.
• A great place to work.