Sales Office CoordinatorDoubleTree
Cairn Group, Woolsington, Newcastle upon Tyne
Sales Office CoordinatorDoubleTree
Salary not available. View on company website.
Cairn Group, Woolsington, Newcastle upon Tyne
- Full time
- Permanent
- Onsite working
Posted today, 9 Jun | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
Job ref: 361111b2a4c8418ea2508c904b9ee44c
Location ref: Woolsington, Newcastle upon Tyne
Full Job Description
- You will support reservations, meetings, and events from initial enquiry through to completion, ensuring a seamless and memorable experience at the venue. Working closely with internal teams, you will coordinate all details for guests, planners, hosts, and attendees, accurately inputting bookings into systems and following sales processes to convert enquiries into confirmed bookings for groups, meetings, conferences, social events, and weddings, supporting the Sales Office Manager and Reservations Executive. You and your team will often be the first point of contact for guests choosing to stay at our venue, playing a key role in shaping their journey. You will anticipate guest needs, ensure all information is accurate and shared with relevant departments, and respond to calls, emails, and enquiries for room reservations, groups, and general information. Collaborating with the Sales, Meetings & Events, and Revenue teams, you will help maximise revenue, maintain accurate systems and data, and build strong relationships with repeat customers to position our hotels as their preferred choice.
- Deliver a warm, personalised guest experience by acknowledging loyal and returning clients, anticipating unspoken needs, recording preferences, and celebrating special occasions through thoughtful gestures. · Manage enquiries from initial contact to confirmation, proactively upselling hotel facilities, packages, and add-ons to position the hotel as the preferred booking choice. · Create accurate, detailed quotes and bespoke packages where required, ensuring all client questions are answered and expectations clearly set. · Support reservations and daily tasks at the hotel, handling enquiries and bookings via phone, email, face-to-face, and third-party channels with accuracy and efficiency. · Manage group, tour, wedding, meeting, and event enquiries, driving conversion of leads into confirmed bookings and ensuring all block bookings are fully organised prior to arrival. · Maintain accurate reservations, inventory, rates, and promotions across all systems through regular checks, effective room allocation, and timely confirmations to maximise revenue. · Act as a trusted point of contact for guests and clients, confidently resolving concerns or complaints with empathy and professionalism, escalating to management when required. · Collaborate closely with Reservations, Sales, Revenue, and operational teams, ensuring clear communication, a strong "One Team" approach, and seamless delivery of guest and client requirements. · Stay informed of promotions, events, and hotel activity to proactively respond to guest and client enquiries and identify potential opportunities or challenges. · Follow enquiry handling procedures, brand standards, and service timeframes consistently, achieving high scores on test calls and bookings while effectively managing workload and priorities.
- Possess excellent communication skills. You'll need to be a good co-operator with a professional, warm, trusting and friendly approach, reacting to change in a positive way.
- Well informed about the market and industry.
- Flexible and adaptable, with the ability to stay calm under pressure, adapting your approach to complete routine and non-routine tasks.
- High attention to detail and accuracy - great at managing one's own time.
- Have a creative and innovative approach.
- Great team working skills whilst being comfortable and able to work alone.
- Strong communication skills through a variety of means including an excellent telephone manner and IT skills.
At Cairn Group we're ambitious. With a varied and extensive UK portfolio of hotels, bars and restaurants in our portfolio, we're focused on continual growth and are in it for the long haul. We are a family owned business with family values at our core, with a growing team and sites UK wide.
Discounted Hotel Stays across our UK sites, and if you work for a branded venue, around the World! - 50% off Food & Beverage at all our Hotels & F&B Venues
- Spa Discounts at our venues with a Spa
- Retail, Cinema & Leisure Discounts
- Development Opportunities via our 'Grow with us' initiative, including Apprenticeship opportunities, our Development Programmes, and more!
- Monthly 'Star of the Month' Awards
- 'Recommend a Friend' Incentive - Be rewarded for referring someone you know!
- Access to a confidential 'Employee Assistance Programme (EAP)' available 24/7, 365 days per year.
- Pension Scheme
- Other incentive programmes that run throughout the year, DoubleTree by Hilton Newcastle Airport DoubleTree by Hilton Newcastle Airport, Woolsington, Newcastle Upon Tyne, Tyne and Wear, NE13 8BZ, Hilton Staff Rate & Friends and Family Scheme Discounted Meals on Shift Free Parking Cairn Group Staff Discount Scheme Retail and travel discounts Recruit a friend Scheme Induction and training programme Star of the Month & Golden Ticket Award Pension scheme Cairn Academy' Training & Development Opportunities Uniform Cycle 2 work scheme
- (
- Applies to positions above minimum wage)
Direct job link
https://www.jobs24.co.uk/job/sales-office-coordinatordoubletree-126953389
About this company