PA Team Leader

Beazley Management Limited

PA Team Leader

Salary Not Specified

Beazley Management Limited, City of Westminster

  • Full time
  • Contract
  • Onsite working

Posted 1 week ago, 15 May | Get your application in now before you're too late!

Closing date: Closing date not specified

job Ref: 38dbcb35897c4142a1c54655b25b074b

Full Job Description

Job Summary: To manage the PA team and provide comprehensive PA support to key stakeholders and team as well as working on relevant projects across the division., PA Team Leading

  • Represent the PA team, providing comprehensive support, co-ordination, and direction.

  • Mentor and develop team PAs; execute training and career development plans in conjunction with C&P.

  • Capacity management and planning; ensuring effective management of workload, holiday, and sickness cover across the PA team.

  • Resolving issues across the PA team.

  • Ensuring effective service, issue & communication management with key stakeholders.

  • Deliver annual and interim performance appraisals.

  • Assist with the recruitment and onboarding of team PAs.

  • Complete metrics as required.

  • Responsible for the effective co-ordination of best practices and knowledge sharing across the PA team.

  • Ensuring process efficiency - continuous improvement

  • PA Support

  • Provide complete and accurate administration service including diary management, email inbox management as well as, file management and dealing with routine correspondence and enquiries.

  • Arrange internal/external meetings including booking meeting rooms/venues; booking & setting up telephone, video conferencing or Teams meetings and lunch/refreshment arrangements; liaising with training providers where necessary.

  • Organise meeting packs and reports for meetings.

  • Create meeting agendas, capture minutes and actions for committee meetings. Track actions for the committee to ensure they are updated in line with due dates.

  • Track and follow up on actions assigned to the stakeholders to meet deadlines.

  • Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries, liaising with internal and external clients and arranging passport/visas where applicable. Track carbon usage where required.

  • Produce PowerPoint presentations for meetings and seminars, and formatting documents using Beazley templates.

  • Process expenses for team.

  • Provide diary management support for the team as appropriate, including acceptances/declines for meeting requests, act as "gatekeeper" to meeting requests, ensuring adequate preparation and travel time is allotted.

  • Arrange team away days or broker events as necessary.

  • Meet and greet visitors.

  • Manage ad hoc tasks/projects as requested by the team.

  • General

  • Undertake any other reasonable duties /ad hoc reports as may be requested.

  • Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.

  • Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.

    Previous management experience

  • Excellent communication skills, both verbal and written

  • Advanced in all Microsoft Office programs

  • Motivational skills, team worker as well as able to work on own initiative.

  • The ability to manage time, meet deadlines and prioritise.

  • Excellent understanding of organisational processes

  • Aptitude and Disposition
  • Delivers results, self-motivated, and integrity

  • Resilient

  • Adaptable

  • Proactive, Concern for quality

  • Customer focus

  • Team working

  • Initiative

  • Problem solving

  • Time management

  • Relationship building