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Operations Planner / Scheduler (CPA)

Jll, City of Westminster

Operations Planner / Scheduler (CPA)

Salary not available. View on company website.

Jll, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted today, 9 Jun | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

Job ref: d9ccc64e367c44a782575d3b8c6e5924

Location ref: City of Westminster

Full Job Description

  • Supporting the onsite team raising, assigning, changing status, completing (including adding notes) WOs on Corrigo. Ensure all faults recorded are logged and assigned to the relevant teams and actioned within agreed SLAs
  • Actively chasing for job completion.
  • Preparing monthly KPIs report, productivity reports, outstanding work orders report and any other Corrigo related reports using Corrigo data extract tool to support all levels of business (ME, workplace, cleaning, catering, security, mailroom
  • Liaising with helpdesk and wider workplace team for work orders' escalation, providing constant feedback
  • Liaise with the operational team and third parties for task allocations.
  • Liaise with contractor to arrange for call out calls or maintenance visits.
  • Book meeting rooms to allow maintenance works, team meetings, training sessions.
  • Ordering materials and submitting PO request forms (Smartsheet)
  • Train and set up IT for new starters; support existing members of the team with IT issues (e.g. password reset, connectivity issues, Corrigo App, general iPad issues, software updates)
  • Assist in training new starters on Corrigo.
  • Carry out toolbox talk, share e learning modules with engineering team
  • Assisting in submitting expenses
  • Consult and advise on ME calendar, including coordinating holiday requests
  • Assisting with Holiday, Sickness and Overtime submission
  • Supporting with presentation, signage, comms creation
  • Carry out regular meeting with workplace team to go over their outstanding WOs list
  • Support with the assessment of suppliers, ensuring regular reviews are completed and trended
  • Assisting technical service manager, engineering service managers and all supervisors on BAU activities
  • Prepare monthly report - technical updates.
  • Assist in preparing Team meetings slide deck (weekly)
  • Assist with maintenance record keeping.
  • Assist maintaining site logbooks and during audits both internal and external.
  • Book engineering training and update training matrix
  • Admin support to track maintenance contractors/suppliers spend

    A good working knowledge of IT Microsoft applications i.e. Outlook, Word, Excel, PowerPoint, iOS
  • Demonstrate effective communication and presentation skills.
  • Understanding the requirements to deliver the highest level of customer service with excellent attention to detail, communication and people skills and the ability to operate in a confident, polite and approachable manner
  • Flexibility may be required within your working hours to accommodate the operation.
  • Ability to provide services to the highest specification
  • Ability to build strong working relationships.
  • Ability to motivate self and others, excellent time management and organisational skills.
  • A self-starter capable of taking the initiative in response to changing circumstances

    Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

Direct job link

https://www.jobs24.co.uk/job/operations-planner-scheduler-cpa-126953429
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