Music Schools Administrator and Receptionist

The Music Schools Administrator and Receptionist will assist the smooth running of the Music Schools by performing many varied administrative duties. The Music Schools Administrator and Receptionist will be the first point of contact for all boys and visitors to the Music Schools and will ensure the day-to-day security and safe operation of the buildings. They will also provide general assistance to the teaching and non-teaching staff in the department.,

• Greeting and supervision of visitors to the Music Schools;
• Being the first point of contact for boys with queries relating to music lessons & timetables;
• Assisting with music lesson timetable entry on Maestro;
• Reporting of absences on the school administration system;
• Allocating teaching rooms and managing the booking of performance & rehearsal spaces;
• Ordering of music, practice books, etc. for staff and boys;
• Checking and distribution of music orders on arrival;
• Keeping notice boards and signage up to date and relevant;
• Ordering of office supplies and provisions;
• Taking in and distributing post and deliveries for the department;
• Photocopying and clerical work as needed and requested;
• Assisting with the administration of competitions and events;
• Regular checks on the tidiness of rehearsal spaces and staff common room;
• Maintaining general tidiness and security of the building and locking up when necessary;
• Raising maintenance and repair work requests with buildings department;
• Weekly testing of the Fire Alarms (on Sundays);
• Any other tasks delegated by the Precentor or Manager;
• All employees of Eton College are also expected to:
+ Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as 'regulated activity'; + Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood. + Understand and comply with procedures and legislation relating to confidentiality; + Display a commitment to and promotion of equality, diversity and inclusion.

To be successful in this role, you will need to:
• Have previous experience in an administrative, reception, front office or similar role;
• Be able to deliver a professional customer service experience and act as a first point of contact for pupils, staff and visitors;
• Demonstrate strong inter-personal skills, both written and spoken;
• Have excellent organisational skills, with the ability to manage workload, prioritise tasks and respond effectively to changing circumstances;
• Have strong IT skills (Word, Excel, Outlook, databases and school administration systems) with a high level of accuracy and attention to detail;
• Have the ability to work with in-house timetabling and administrative systems, such as Maestro;
• Have experience managing schedules, room bookings, timetables or administrative records;
• Have the ability to work both independently and as part of a small team;
• Have a resourceful and pro-active approach, using initiative while recognising when to seek support;
• Be able to handle confidential information appropriately and maintain professional standards at all times.
You may enjoy this role if:
• You enjoy meeting people, and are welcoming and friendly;
• You enjoy working in a fast-paced role and enjoy variety in your work;
• You pride yourself on being trustworthy and reliable;
• You are adaptable and flexible;
• You have a keen interest in Music.
  
  Working Pattern
• Your working hours will be an average of 26.8 hours per week, with a mix of morning and afternoon shifts. These shifts will usually be worked over 5 days per week and this will include at least one shift on a weekend per week. This total includes 9 shifts to cover the three days at the start of each half. Exactly how these hours are worked will be by mutual agreement with the Music Schools Manager and you will be issued with a shift pattern. This role works 32 weeks per year during term time, with an additional 3 days (1.8 weeks) worked before the start of each term. Therefore, your working weeks are 33.8 weeks per annum.
• Paid holiday entitlement is 5.6 weeks including bank holidays. However, when a bank holiday falls during a school term the post holder may be required to work on that day and will be entitled to an additional day's paid holiday in lieu. The full statutory holiday entitlement is required to be taken (including any additional days in lieu) during periods outside of the required 33.8 working weeks., Working at Eton College comes with a wide range of benefits that recognise and reward our staff. These include a generous pension scheme with an 11% employer contribution (4.9% employee contribution), salary exchange for pensions and private healthcare, a confidential Employee Assistance Programme, and enhanced family-friendly pay. Colleagues also benefit from a cycle to work scheme, subsidised lunches during term time, free or significantly discounted access to the College's excellent sport and leisure facilities, and discounts with local retailers and businesses.