Go to job search

Executive Assistant

McDonald’s Corporation, City of Westminster

Executive Assistant

Salary Not Specified

McDonald’s Corporation, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 3 days ago, 10 Jan | Get your application in today.

Closing date: Closing date not specified

job Ref: fccdb131ce9f42f3a6dbc5899aba9307

Full Job Description

  • Performing extensive global travel arrangements for the 2 leaders (including arranging visa's if necessary)
  • Performing extensive diary management for the 2 leaders
  • Awareness of each leaders' rhythms of business or reporting cadence to support calendar management
  • Clarifying meeting chair for leadership meetings and agreeing with leader as required
  • Working from the Shoreditch office to support in-person co-ordination on Tuesday, Wednesdays and Thursday and on any specific dates as agreed.
  • Planning and organisation of global meetings including; venue search and booking, issuing invitations and tracking acceptances, budget control
  • Preparing and submitting expenses for the 2 leaders ahead of credit card payment due dates
  • Instilling a pro-active approach to administrative support for the 2 leaders in order to optimise their time.
  • Acting as first point of contact and central information point for the 2 leaders availability
  • Sending out communications on behalf of the 2 leaders as and when required
  • Preparing and collating documentation as and when required
  • Managing and maintaining the team contact and email distribution lists as agreed
  • Preparing boardroom / meeting rooms for meetings to include video conferencing, refreshments etc.
  • Receiving and welcoming visitors
  • Building strong relationships with our stakeholders, internal and external as required
  • Maintaining and building relationships with EA Community
  • Maintaining and building relationships with Office management in Shoreditch, MHQ and market offices

    Required to use own initiative and be a driven self-starter
  • Demonstrate a flexible and organised way of working; the candidate will need to consider extensive and changing time zones, remote teams, moving deadlines etc
  • Portray a professional image of the team and company to our customers, both internal and external
  • Ability to communicate at all levels
  • Uphold confidentiality principles
  • Maintain the commercially sensitive nature of information
  • Knowledge of MS Office - Word, Excel, Outlook & Mail Suite
  • Experience in booking extensive and complex travel itineraries

    McDonald's growth strategy, Accelerating the Arches, encompasses all aspects of our business as the leading global omni-channel restaurant brand. As the consumer landscape shifts we are using our competitive advantages to further strengthen our brand. One of our core growth strategies is to Double Down on the 3Ds (Delivery, Digital and Drive Thru). McDonald's will accelerate technology innovation so 65M+ customers a day will experience a fast, easy experience, whether at one of our 25,000 and growing Drive Thrus, through McDelivery, dine-in or takeaway.
    • McDonald's Global Technology is here to power tomorrow's feel-good moments. That's why you'll find us at the forefront of transformative technology, exploring new and innovative ways to serve our millions of customers and spread happiness one delicious Hot Fudge Sundae-dipped fry at a time. Using AI, robotics and emerging tech, we're digitizing the Golden Arches. Combine that with our unparalleled global scale, and we're reshaping all areas of the business, industry and every community that is home to a McDonald's restaurant. We face complex tech challenges every day. But that's where our diverse and talented teams come in. They're made up of the best and brightest from all over the globe, and they thrive in the space where feel-good meets fast-paced. Check out the McDonald's Global Technology Technical Blog to learn how technology and our global team are directly enabling the Accelerating the Arches strategy.

    You will predominately be part of the LIOM Segment Team and form part of their Shoreditch community and connections. For support and awareness, you will also be included in relevant communications for Global Technology. Who will my customers be? Our stakeholders include:
  • IOM President and team
  • IOM Segment leadership -Market MD, Market CIO's and Market Tech Leadership, IOM BU Tech Leadership team
  • Senior Director Leadership team
  • Global Technology Exec Leadership team (ELT), Senior Leadership Team (SLT) and extended leadership
  • Shoreditch Executives and teams
  • Other Executive Assistants
  • Department Heads
  • US Market - President, Market MD, Market CIO's and teams

Relevant jobs