Estates CAFM Co-Ordinator

The post holder will be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system. This will involve:

• Supporting the respective systems dashboards to enable efficient and accurate reporting for compliance monitoring to the Divisional Board and Estates Leadership Team as required.
• Working in collaboration with the Estates Management Team and the Estates Officers in the scheduling and monitoring of PPM related activities. This will include liaising with contractors as required.
• Reviewing compliance with the CAFM and PPM systems on daily basis and working in the first instance with the Estates Officers to resolve intances of non-compliance and escalating to the Estates Management team as required.
• Training estates staff, including temporary staff e.g. agency on the use of the CAFM and PPM system if required.
• Ensuring the CAFM and PPM systems are update to date with Trust Policies & Process (including SOPs), as well as national guidance and legislation.
The post holder will work in partnership with the Estates Administrator to ensure that the Helpdesk service is appropriately staffed and maintained during services hours., Be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system.Ensure the CAFM and PPM systems have suitable workflows and reporting efficiency.Lead on the production and running of dashboards and reports.Work in collaboration with all estates team for the purpose of updating the system in line with site changes.Communicate and work in partnership with the Head of Estates and Estates Manager regarding independent inspections relating to the CAFM and PPM systems.Ensure any compliance corrective actions are entered into the CAFM system and distributed to the correct personnel for remedial or other action.Monitor the estates management systems and ensure they are usen an effective property management tool, relation to assets records, lease, licences etc...Participate in departmental, divisional, and other meetings as required; ensuring documents and reports and/or dashboards for meetings are made available to senior management and stakeholders.Directly support and work in partnership with the Estates Administrator to ensure that the helpdesk service is appropriately staffed and maintained during services hoursTo be directly responsible for providing informed, timely and accurate support and training (as required) to the Estates teams at all levels on systems under your remit. Be a super user of the CAFM/PPM systems.Support the Head of Estates in relation to CAFM and PPM system utilisation

The Trust's services are provided from three locations: o The Countess of Chester Hospital: providing 473 general and acute beds.o Ellesmere Port Hospital: providing 60 beds as a rehabilitation, intermediate and outpatient facility.o Tarporley War Memorial Hospital: a base for community services which serve the local rural population. The Countess of Chester Hospital NHS Foundation Trust employs 5,964 staff (headcount) to provide care and treatment to a population of over 400,000 people living in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire. The Trust works collaboratively within the wider Cheshire and Merseyside Integrated Care System. Due to its location on the border with North Wales, the Trust also works closely with the Betsi Cadwaladr University Health Board. The Trust treats patients from England and some parts of Wales. During 2024/2025, there were approximately 643,000 patient attendances (inpatient, A&E, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery