Contracts Administrator

The Self-Employed Contracts Advisor is responsible for managing the full lifecycle of self-employed clinician contracts. This includes drafting and issuing contracts, onboarding new clinicians, supporting an excellent candidate journey, and acting as the central point of expertise and governance for all self-employment contract matters. The role ensures compliance, consistency, and a smooth experience from offer through to contract variations and leaver processing. Key Accountabilities Contract Management

• Draft, issue, and manage self-employed clinician contracts in line with organisational policies and legal requirements
• Manage contract queries with support from the Senior Contracts advisor and Legal team where required
• Issue contract variations accurately and in a timely manner, ensuring changes are clearly communicated and documented
• Maintain up-to-date contract templates and ensure consistency across all self-employed agreements
• Act as the gatekeeper for all self-employment matters, ensuring appropriate use and adherence to self-employed status
Clinician Onboarding
• Manage the onboarding process for new self-employed clinicians from contract issue through to day one in practice
• Coordinate with internal teams to ensure all onboarding requirements are completed (e.g. documentation, compliance checks, systems access)
• Manage the DBS processing for new Clinicians, providing support to the candidates and updated to the hiring manager
• Provide clear guidance and support to clinicians throughout the onboarding journey
• Managing document upload in to compliance system (RADAR)
• Ensure CEST assessments are carried out
• Ensure any Onboarding issues are flagged with the Practice Manager and Operations Manager to prevent delays
Candidate Journey & Experience
• Champion a positive, professional, and seamless candidate experience throughout the contracting and onboarding process
• Act as a key point of contact for clinicians, responding to queries clearly, accurately, and promptly
• Identify opportunities to improve processes and communication to enhance the candidate journey
Leavers & Offboarding
• Process clinician leavers efficiently, ensuring contractual obligations are met and documentation is completed
• Coordinate offboarding activities with relevant stakeholders to ensure a smooth and compliant exit
• Provide advice and guidance to stakeholders on self-employment arrangements and related processes
• Ensure records are accurate, auditable, and stored in line with data protection requirements
• Support audits or reviews relating to self-employed contracts and clinician engagement
  
  We welcome your application to our Contracts Administrator vacancy if you have the following qualifications and skills, Experience drafting, issuing, or managing contracts, ideally within a self-employed or contractor environment
• Strong attention to detail and high levels of accuracy
• Excellent written and verbal communication skills
Desirable
• Experience working with clinicians or within healthcare, professional services, or regulated environments
• Knowledge of self-employment principles and IR35 considerations
• Experience in onboarding, HR operations, or contract administration
• Ability to manage multiple priorities and work to deadlines
• Strong customer-focused mindset with a commitment to candidate experience
  
  Portman Dentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We're united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.
  
  In addition to a competitive basic salary, our benefits also include:
Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme Additional Reward: bonus scheme based on business performance Extra Leave: Birthday off and option to buy 3 more days Family Support: Enhanced maternity/paternity leave Financial Security: Life assurance and pension scheme