Contract & Finance Administrator - Raf Feltwell

We are seeking a financially focussed and detail-driven Contract Administrator to support our United States Air Force (USAF) portfolio of soft FM services across 12 sites in the UK. This is a high-impact role at the centre of commercial performance, responsible for strengthening financial control, improving cash flow, and ensuring compliance across a complex, multi-contract environment.
Why This Role Matters

Our USAF contracts are complex and highly regulated, with multiple task orders, over 200 contract line items, and strict compliance requirements. This role is critical to reducing financial leakage, improving working capital, and strengthening compliance.
Key ResponsibilitiesRevenue & Commercial Control

Manage and track all task orders and funding positions

Own end-to-end invoicing process (WAWF)

Reduce invoice rejections through proactive engagement

Monitor payment status and drive debt recovery

Track funding updates via PIEE and SAM
Cost Management & Efficiency

Monitor ordering to drive compliance and cost reduction

Control uniform and consumable spend

Analyse labour data to identify inefficiencies

Maintain system accuracy and reporting integrity
Compliance & Risk Management

Maintain oversight of PWS/QASP requirements

Manage asset registers and fleet administration

Oversee PAT testing and compliance documentation

Support audits and reporting requirements

Strong financial or commercial administration background

Excellent attention to detail and analytical skills

Strong Excel and data handling capability

Ability to manage multiple priorities
Desirable Experience

Defence, FM or contract environments

Systems such as WAWF, SAP or similar

Understanding of compliance frameworks
What We Offer

A high-visibility role with genuine commercial impact, career progression opportunities, and exposure to international defence contracts.