Band 3 Departmental Administrator / Support Secretary

We are looking for an enthusiastic and experienced individual to be a key member of the Therapy Services team, working 37.5 hours a week. The post holder will be expected to provide high quality administrative and secretarial support to the department, Updating the ALLOCATE system with absence bank shifts, overtime etc, room bookings, scanning documentation into personnel files. Stock ordering uniform/equipment via SAGE system, updating study leave tracker, dealing with queries from staff, answering telephone calls.

Applicants should have proven administration and organisational skills, as well as excellent interpersonal and communication skills. You should be able to work as part of a team but also work on your own initiative, together with the ability to prioritise constantly changing workloads. An understanding of the need for discretion and diplomacy in a confidential setting are essential.

Applicants will be required to have a good level of education e.g. RSA II, NVQ 3 in admin or working towards NVQ 3, or equivalent. Also, office and receptionist experience, keyboard skills including good working knowledge of Microsoft Office and Oceano, and experience of dealing with patients and the public.

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.